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Staff Positions

McCarter & English, LLP is a firm of approximately 400 lawyers with offices in Boston, East Brunswick, Hartford, Stamford, New York City, Newark, Philadelphia, Washington, DC and Wilmington and has been in continuous business for more than 170 years, we are among the oldest and largest law firms in America. McCarter & English, LLP is an exceptional place to begin and build a career. We are a growing firm with prestigious clients and a progressive, supportive and diverse environment.

McCarter & English, LLP has been and continues to be committed to a policy of equal employment opportunity. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at the Firm will be based on merit, qualifications, and abilities.

As an Equal Opportunity employer, McCarter & English, LLP offers all candidates equal opportunity for employment and advancement based on their ability and without regard to race, religion, color, sex, affectional or sexual orientation, civil union, domestic partnership status, gender identity and expression, learning disability, age, national origin, ancestry, marital status, familial status, genetic information, citizenship status, physical or mental disability, veteran’s status, or other classification or characteristics protected by federal, state or local law. All employment decisions will be made on a nondiscriminatory basis so as to further the principle of equal employment opportunity.

Note to Employment Agencies: Please do not forward any unsolicited resumes. McCarter & English, LLP is not responsible for any fees related to resumes that are unsolicited.

Current Openings

Bankruptcy & Commercial Litigation Paralegal (Philadelphia, PA Office)

Philadelphia Office of McCarter & English, LLP seeks a Bankruptcy & Commercial Litigation Paralegal.  If you have relevant experience, we would like you to consider joining our team. Please send your resume and cover letter to Christine Lydon, Director of Human Resources, at .

Essential Duties

  • Provide support to commercial litigation and bankruptcy attorneys and paralegals.
  • Prepare legal documents to meet the various court specifications.
  • Electronically file documents via PACER and State Court e-filing systems. 
  • Maintain pleading files in all assigned matters
  • Enter time diaries in DTE.
  • Prepare binders, trial notebooks, exhibits, etc. for hearings and trials.

RELATED DUTIES

  • Prepare documents for service of process as required
  • Compile and prepare reports and presentations
  • Document review projects as assigned

Minimum qualifications

Training and Experience.

  • At least 3 years of experience as a paralegal or paralegal assistant.
  • Commercial litigation, bankruptcy, foreclosure or real estate experience optimal.

Knowledge, Abilities and Skill.

  • Comprehensive knowledge of modern office practices and procedures.  Good knowledge of effective proofreading techniques.  Comprehensive knowledge of MS office. 
  • Must be able to multi-task in an extremely fast paced environment.
  • Excellent oral and written communication skills.

McCarter & English, LLP is an Equal Opportunity Employer.

Foreign Filing Specialist (Boston Office)

Boston Office of McCarter & English, LLP seeks a Foreign Filing Specialist.  If you have relevant experience, we would like you to consider joining our team.  Please send your resume and cover letter to Christine Lydon, Director of Human Resources, at .

Responsibilities

  • Preparing/filing PCT and 371 applications
  • Preparing filing packages and monitoring foreign filings, including direct national, national/regional phase, and design applications
  • Preparing/filing documents/responses in PCT applications (i.e. correct defects, furnish sequence listing, Ch. II Demands, 92bis requests, etc.)
  • Corresponding with clients/foreign associates regarding filing formalities
  • Monitoring foreign patent docket daily
  • Reviewing/analyzing correspondence from U.S. Patent and Trademark Office (USPTO), World Intellectual Property Organization, foreign national patent offices, and foreign associates
  • Preparing cost estimates for international patent filings using licensed software
  • Assisting with intake of foreign patent portfolios, including reviewing file histories and liaising with foreign associates
  • Performing research/compiling data as requested by attorneys/clients
  • Attending to special projects (i.e. changes in foreign patent ownership)
  • Keeping abreast of international and foreign national patent prosecution rules and serving as resource for attorneys/assistants/clients

 Qualifications

  •  Excellent interpersonal and communication skills, both written and verbal
  • Analytical thinker with proven ability to work independently and proactively
  • Careful attention to detail
  • Demonstrated success working in demanding, deadline-driven environment and adjusting to shifting priorities
  • Strong team contributor
  • Availability to work overtime when necessary
  • Proficiency in all Microsoft Office applications
  • Knowledge of CPI, IPDAS, e-PCT, and USPTO online filing preferred
  • Bachelor’s degree and minimum of 2 years international patent filing experience preferred

 McCarter & English, LLP is an Equal Opportunity Employer.

Litigation Paralegal (Newark, NJ Office)

McCarter & English, LLP is seeking a litigation paralegal for our Newark, NJ office. The ideal candidate will have 2-5 years of litigation experience. If you have relevant experience, we would like you to consider joining our team. Please send your resume and cover letter to Christine Lydon, Director of Human Resources, at .

Minimum experience: 2–5 years employment as a litigation paralegal
General Job Tasks and Responsibilities:

  • Coordinate paper and electronic document collection
  • Manage document production and coordinate with vendors as needed
  • Maintain and organize electronic case files for all assigned matters
  • Summarize depositions
  • Coordinate logistics and assist attorneys during court appearances and trial
  • Attend client meetings, depositions, court or administrative hearings and trials with attorneys
  • Maintain attorney calendars
  • Perform legal, factual and internet research
  • Perform records research
  • Organize and analyze information
  • Cross-check and validate information
  • Prepare correspondence
  • Prepare written status reports
  • Finalize litigation documents and electronically file them with the Court
  • Proofread documents for accuracy
  • Organize and track case files
  • Coordinate activities such as subpoena delivery and service of process
  • Interact with clients
  • Conduct document review

Education and Experience:
Bachelor’s degree or certificate in paralegal studies program. Previous trial experience preferred.

Payroll Supervisor (Newark, NJ Office)

Newark Office of McCarter & English, LLP seeks a Payroll Supervisor.  If you have relevant experience, we would like you to consider joining our team. Please send your resume and cover letter to Christine Lydon, Director of Human Resources, at .

Essential Duties and Responsibilities:

  • Supervise and coordinate all phases of semi-monthly payroll for over 800 employees in a multi-state environment
  • Supervise the day-to-day activities of the Payroll Specialist
  • Perform and/or supervise journal entries and payroll and tax reconciliations
  • Create the yearly payroll transmittal, HRB download and timesheet schedules
  • Perform and/or supervise year-end, W-2, and 3rd Party Sick Pay audit and reconciliations
  • Manage the preparation of amended tax returns and W-2c as required
  • Monitor payroll data updates such as garnishments, PTO, benefit insurance, FSA and 401(k) deductions
  • Manage and review the processing of employee Etimesheets for completeness and accuracy
  • Interact with Office Managers/Supervisors, Auditors, HR, Accounting and Employees pertinent to Payroll
  • Manage and process employee verifications and Bonus, Retirement and Anniversary checks
  • Conduct and perform routine audit work for various payroll, accounting, benefit accounts
  • Interface with Accounting to accurately reconcile bank statements, wire transfers for payroll and tax filing and payroll-related general ledger activities
  • Audit payroll tax and voluntary deduction reports
  • Respond to employee requests and questions in a timely, professional manner
  • Assist Worker’s Compensation, Accounting and 401K auditors with payroll inquiries
  • Process involuntary deductions such as levies, child support and garnishments
  • Document and updates payroll procedures
  • Prepare special reports for Senior Management, HR and Accounting using ADP Report Writer as required
  • Other duties may be assigned to meet business needs.

Qualifications and Requirements:

  • Extensive knowledge of ADP Workforce Now, Time & Labor and Report Writer
  • Solid understanding of Federal, State and Local tax laws specifically the states of NJ, NY, DE, CT, MA, PA & DC
  • Strong working knowledge of Microsoft Outlook, Excel and Word
  • Must be able to handle employee personal and information at the highest degree of confidentiality
  • Excellent attendance record
  • Ability to research technical issues, multi-task and work independently with confidential and sensitive information
  • Good time management, written/verbal communication, and organizational skills
  • Detail-oriented
  • Ability to work in a fast-paced environment
  • Teamwork focused

Experience:

  • Bachelor's degree or equivalent from a four-year accredited educational institution
  • Five or more years related experience
  • A Finance or Accounting college degree is preferred   

McCarter & English, LLP is an Equal Opportunity Employer.

Revenue Specialist - (Newark, NJ Office)

Newark Office of McCarter & English, LLP seeks a Revenue Specialist.  If you have relevant experience, we would like you to consider joining our team. Please send your resume and cover letter to Christine Lydon, Director of Human Resources, at .

The Revenue Specialist will be responsible for various tasks associated with the Revenue Group.  Such tasks include data entry of payment receipts, processing of payment applications, following up on unidentified payments, and assisting with revenue adjustments.

Essential Functions:

  • Process incoming payments in the Elite Enterprise financial system
  • Scan the daily checks into the bank via Remote Deposit Capture
  • Reconcile between the bank and the accounting system to ensure all payments have been recorded
  • Work with the Revenue Group and partners to resolve unidentified payments
  • Process revenue adjustments within Elite Enterprise
  • Review client accounts for short pays and process adjustments, as appropriate
  • Contact clients and partners to obtain the necessary information for eBilling set up
  • Resolve failed/rejected invoice submissions and submit appeals in various eBilling sites
  • Assist with invoice Submissions via Elite’s eBillingHub
  • Assist with entering budgets and uploading rates to eBilling sites
  • Assist with setting up timekeeper access in Intapp Time
  • Assist with entering rate changes in Elite Enterprise
  • Enter and attach task codes in Intapp Time to client matters
  • Submit accruals to eBilling sites
  • Assist with obtaining missing case claim/reference numbers for eBilled invoices

Additional Duties:

  • Provide support for all legal billing and collections activities

Skills: (Equipment/Technical/Managerial Required)

  • Elite Enterprise, eBilling Hub, and law firm financial process experience preferred
  • Microsoft Excel
  • Professionalism
  • Strong communication and teamwork

Education and Training Required:

High school diploma preferred, 3-5 years experience in Accounts Receivable and/or Billing, law firm experience.

McCarter & English, LLP is an Equal Opportunity Employer.

Senior Manager of Knowledge Management & Information Research

Newark office of McCarter & English, LLP seeks a Manager of Knowledge Management & Information Research. If you have relevant experience, we would like you to consider joining our team.  Please send your resume and cover letter to Christine Lydon, Director of Human Resources, at .

Essential Duties

  • Manage the operations of the Information Research and the Knowledge Management function in accordance with the direction of Firm management.
  • Prepare long term plan for Knowledge and Information asset development based on business goals and input from stakeholders.
  • Develop mitigation plans for capturing and storing legacy knowledge as it retires or is retired.
  • Identify areas of opportunity where knowledge management can create efficiencies and leverage existing knowledge base in meaningful ways.
  • Organize and manage the firm’s knowledge management systems(s) such that research, opinions and precedents across all practice areas and locations can be easily and quickly located and utilized.
  • Partner with experts across practice groups and with other stakeholders who have distinct knowledge to create, classify and improve knowledge resources.
  • Create and maintain processes that ensure quality data, including complete and accurate data sets.
  • Promote and facilitate the use of idea/knowledge sharing, collaboration tools and effective use of technology s part of daily work. Promote use of knowledge management at all levels.
  • Administers, directs, supervises, and coordinates all general and day-to-day functions of the Information Research resources at all locations.
  • Develops, implements, and evaluates long and short term goals and objectives of the Information Resource and Knowledge Management functions.
  • Continue to evolve the Information function into digital format and move away from print.
  • Prepare and administer the annual Information Research and Knowledge Management budgets firm wide.
  • Direct, monitor, and control all Information Research and Knowledge Management expenditures.
  • Meet with vendors regarding Information Research and Knowledge Management services and resources including but not limited to contract negotiations, new products, renewals, training, problems, and support.
  • Research Knowledge Management tools, trends and methods to continually improve the function.
  • Create and develop orientation programs, training sessions, and continuing education opportunities for attorneys and paralegals at all locations.
  • Write and implement Information Research and Knowledge Management policies and procedures.
  • Attend meetings with Firm administration, department heads, practice groups, Firm committees as needed.
  • Stay abreast of current developments in the Law Library, Information Research and Knowledge Management field through attendance at educational conferences, seminars, workshops and meetings, and reading current literature.
  • Seek to create an environment where staff across various disciplines can create new knowledge and innovation through the use of technology and team work.
  • Provide leadership and direction to team members, including establishing priorities, assigning tasks, monitoring progress, and reporting status.
  • Contribute to team growth through strong team interactions, be comfortable accepting feedback, positive and negative, and be driven by both time constraints and a personal commitment to quality.

Minimum qualifications

  • Five years of progressive responsible library experience, including at least two years in a supervisory or leadership capacity.
  • Three to Five years' experience in Knowledge Management.
  • Graduate/Post-graduate degree in Library or Information Sciences preferred.
  • Previous experience managing and/or working with large data sets to produce meaningful information/reports preferred.
  • Previous experience in legal is a requirement.
  • Direct experience integrating knowledge with portals/intranets and databases.
  • Proven experience managing teams of various sizes.
  • Excellent written, oral, and interpersonal communication skills.
  • Understanding of basic project management principles, including gathering, analyzing, and meeting business requirements, testing, and quality assurance.
  • Strong client service interaction skills and ability to understand and document client needs from a business solutions perspective required.
  • Ability to communicate effectively and establish and maintain effective working relationships with superiors, subordinates, library patrons and colleagues.
  • Ability and experience in budget preparation and management.
  • Ability and experience in personnel supervision and management.
  • Excellent organizational and communication skills.
  • Ability to maintain composure in stressful work situations.

Note:   While the list of essential duties is intended to be as inclusive as possible, there may be other duties, which are essential to particular positions within the class.

Word Processing/Project Service Center Supervisor

McCarter & English is seeking a Word Processing/Project Service Center Supervisor to join our team in our Newark, NJ office. The position plays an integral role in helping the Firm provide high-quality service to clients. If you have relevant experience, we would like you to consider joining our team. Please send your resume and cover letter to Christine Lydon, Director of Human Resources, at .

The position provides word processing support to both legal and non-legal staff. Schedule: Monday - Friday: 9:00 am - 5:00 pm
Essential Functions:

  1. Creates and revises complex legal documents, adhering to formatting guidelines and departmental best practices 
  2. Performs advance proficiency in the use of Microsoft Office 2010: including Word, Excel, Visio and PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook. 
  3. Performs extensive formatting and editing of documents, including advanced features such as table of authority, table of content, cross-referencing, bookmarks, track changes, mail merge, red-line/black line documents, etc.
  4. Converts documents from one application to another, including cleaning, formatting and applying styles as needed. 
  5. Ability to troubleshoot documents, including corrupt documents and files. 
  6. Performs transcription either via tape or using software such as BigHand. 
  7. Provides administrative support (e.g., time entry, copying/printing of documents, messenger services). 
  8. Creates links from table of contents of PDFs.
  9. Creates binders and table of contents 
  10. Performs document reproduction, printing documents from electronic sources (e.g., email attachments, PDF files, CDs, etc.) and the delivery of same.

Qualifications 

  • Demonstrated advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.
  • Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance). 
  • Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer). 
  • Demonstrated knowledge of proofreading techniques.
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

  • High school diploma or equivalent.
  • Minimum of five years administrative and related technical experience.
  • Advance level proficiency in Microsoft Word and Excel and Microsoft PowerPoint.
  • Typing at 55 words per minute with 90% accuracy.
  • Proofreading proficiency with 90% accuracy.
  • Effective written and verbal communication. 
  • Excellent customer service.

Personnel Attributes 

  • Ability to maintain confidentiality.
  • Analytical in identifying problems and formulating solutions. 
  • Ability to multi-task and prioritize work effort.
  • Able to work independently, use sound judgment and escalate issues when appropriate.
  • Ability to work under pressure to meet tight deadlines.
  • Ability to learn new software applications. 
  • Adaptable and flexible to meet the demands of the job.
  • Attention to detail and thoroughness in completing tasks.
  • Good communication skills both orally and in written work.

McCarter & English, LLP is an Equal Opportunity Employer.